The Conduct, Rules, and Regulations
of the Fellowship Match in Pediatric Neurosurgery
As of January 2015 there are twenty-seven fellowships in Pediatric Neurosurgery in North America which are accredited by the Accreditation Council for Pediatric Neurosurgical Fellowships (“ACPNF”). Successful completion of one of these fellowship programs fulfills candidacy requirements for the American Board of Pediatric Neurological Surgery (ABPNS) and marks the beginning of a fulfilling career in Pediatric Neurosurgery.
Only those neurosurgeons who complete fellowships in Pediatric Neurosurgery that are ACPNF approved and who obtain their fellowship position through the San Francisco Matching Program (SFMP) process will be approved for tracking for ABPNS certification.
Typical Pediatric Neurosurgery Fellowship
Spring PGY-6 Contact program directors, gather application materials, begin submitting applications.
- June PGY-6* Register for match, obtain a match number from sfmatch.
- Summer and Fall PGY-7 Interview with fellowship programs.
- November -December PGY-7* Submit match list.
- Mid-December PGY-7* Match results.
- July PGY-8 Begin fellowship training.
- *N.B. exact dates for sfmatch program vary on an annual basis.
Applicants should verify dates on the sfmatch website: www.sfmatch.org
Enroll in the SFMP via their web page (www.sfmatch.org) to obtain a match number. Applicants must meet the deadlines established by the San Francisco Match. Applicant registration generally opens in early June each year, and the deadline for submission of rank lists occurs in early December; applicants should confirm the exact deadlines at SFM-Match Calendar.
Most programs require an interview as a part of the application process, and applicants should contact the fellowship director for the program(s) in which they are interested during the spring and summer prior to the anticipated match to obtain a program application and to arrange an interview. The fellowship program directors' contact information is listed on the ACPNF Programs page.
It is not necessary for the applicant to contact the ACPNF directly, but its members are available to discuss any match issues or other relevant question with applicants as the need arises.
The ACPNF requires the highest professional standards in the conduct of the match and in all interactions of fellowship match participants, including applicants, program directors, and institutional officials. The ACPNF expects all match participants to conduct their affairs related to the match in an ethical and professionally responsible manner.
Rules and Regulations of the Pediatric Neurosurgical Fellowship Match:
Must notify applicants of receipt of their application for fellowship training. The program administrator must remain available by e-mail or phone contact with the applicant to allow the applicant to access information regarding the status of his/her application.
Must extend invitations for interview or letters of rejection within 30 days of the receipt of the application.
Shall conduct a fair and deliberate interview process in which the applicant has opportunity to meet the faculty, the current fellow, and key clinical personnel, and to see the facilities where he or she will work and study during the fellowship year. Contact information (e mail and telephone) for current and past fellows should also be provided, if requested.
Shall not initiate communication with the applicant after the interview to discuss the applicant’s position on the program’s match list, or to require a verbal commitment to rank the program number one on the applicant’s match list. Return visits should not be requested or required by any program. Programs may contact an applicant to emphasize the program’s interest in the applicant, or to respond to a candidate’s queries regarding additional information about the training program.
Shall not, prior to the match date, guarantee that the applicant will match at that program.
Shall contact the ACPNF with concerns about infractions affecting the integrity of the match process.
Shall comply with any other rules specified by the SFMP.
Are responsible for the completion of their application packets, for scheduling of interviews and registration with the SFMP.
Should schedule interviews only for those programs in which the applicant has a serious interest. Last minute interview cancellations may prevent another candidate from having an opportunity for an interview and interfere substantially with the fellowship application process. If an interview needs to be cancelled it should be done at the earliest possible time and the applicant should insure that the program is aware via receipt of e-mail or telephone call to that effect.
Are not to inquire about their position in the rank list from any member of the training program faculty or staff or their agent.
Are not to request a faculty member of their training program to determine the applicant’s position on any particular program’s match list.
Agree not to seek simultaneous fellowship training in another Neurosurgical subspecialty.
Participation in the match process commits the fellowship applicant to complete the fellowship to which he/she matches. Applicants, program directors and institutional officials should report suspected violations of the matching process, anonymously if necessary, directly to the current ACPNF secretary. The ACPNF may annually survey participants of the match to assure compliance with these rules and regulations.
Penalties for Violation of the Match Process Rules and Regulations:
Upon receipt of notification regarding a possible infraction of these rules and regulations, the Chair of the ACPNF or his/her designee will contact the fellowship applicant or the program director of the involved program for clarification of the events in question. An inquiry and investigation, directed by the Chair of the ACPNF or his/her designee, will commence within 14 days if deemed necessary. A preliminary report will be prepared that will be shared with members of the ACPNF. The timing of this review will be at the discretion of the Chair of the ACPNF.
If there is a program infraction:
The Pediatric Neurosurgery Fellowship Program Director, The Neurosurgery Department Chair, the Dean of the School of Medicine and the Chair of the institution’s Graduate Medical Education Committee of the offending program will be notified of the infraction and forwarded a copy of the final report of the ACPNF.
The chair of the ABPNS will be notified of the infraction by a copy of the final report
The party who initially reported the violation will be forwarded a copy of the final report
Penalties will be determined at the discretion of the ACPNF and may include;
a suspension of participation in the match program for one or more fellowship selection cycles
a censure of the fellowship program on the ACPNF web site
If there is an Applicant Infraction:
A copy of the final report will be forwarded to the applicant’s medical school and neurosurgery residency director, as well as to the secretary of the ABPNS, with a request that the report be placed in the applicant’s permanent file.